WMS OPTIpromag® by Optidata at Ziaja Sp. z o.o. Pharmaceutical Production Plant PLC uses the GS1 standard in the area of finished goods warehousing.
The company ZIAJA Sp. z o.o. Pharmaceutical Production Plant PLC was founded in 1989 and is a well-known producer of pharmaceuticals and high-quality care cosmetics. The implementation of the WMS system took place in 2012. OPTIDATA was chosen to carry out this implementation due to its extensive experience, competitive pricing, and software functionalities that meet customer requirements. Because the WMS solution proved effective, it was further migrated to the newly built warehouse in 2015.
The purpose of introducing the WMS system was to ensure batch tracking of finished products from the moment the goods enter the warehouse, through storage and related internal transfers, until the goods are released from the warehouse to the customer. The system’s task is to operate the warehouse using barcode scanning technology in such a way as to optimally support warehouse movements while optimizing processes and reducing time-consuming work in the warehouse. The WMS system supports the flow of incoming and outgoing goods in the warehouse.
After successfully passing the audit procedure in 2010, the following OPTIDATA solutions obtained certification and the right to use the ‘GS1 Compliant’ logo: the OPTIpromag production and storage support system, and LogONE, an application for labeling commercial and logistics units.
More information about OPTIDATA and the WMS OPTIpromag application is available at GS1 Poland.
The GS1 standard was applied in this implementation. Applying the GS1 standard significantly reduced the time required for moving finished products to the warehouse and, subsequently, to their final storage locations. At all times during the logistics unit’s lifecycle, users receive full information about the unit by scanning the SSCC number recorded in accordance with GS1 standards.
Since Ziaja operates in the pharmaceutical industry, the WMS system had to undergo GMP validation. It had to be proven that the system works as intended and that its operation is repeatable over time. As part of the validation, the impact of process requirements on compliance with legal requirements for computerized systems, and their effect on the quality and safety of medicinal products, was verified. The impact on achieving business goals was also assessed. Examples include acceleration of order processing, cost reduction, reduction of complaints, and batch tracking. Each requirement was evaluated in terms of compliance with GMP legal requirements and Ziaja Sp. z o.o.’s business goals.
The WMS system enabled electronic registration of final product batches released as well as printing batch information on WZ (goods issue) documents. The WMS communicates via appropriate interfaces with existing systems at Ziaja such as ZERP and GM.
For the purpose of storage and sale of pharmaceutical products, the WMS system can properly manage product locks, allowing release to customers exclusively of products for which no locks are set.
For the implementation, the warehouse was labeled with location labels including barcodes. Pallets with finished products were labeled with logistic labels according to GS1 standards.
A significant benefit of implementing the WMS system is the fast and efficient inventory process. OPTIpromag allows physical inventory of stocked goods to be performed. The inventory is carried out using multiple terminals, significantly reducing the time needed to complete the process. The result is a document including physical inventory counts, surpluses, and shortages. Inventory is conducted in order mode, meaning that for each order, a range of indices and locations to be inventoried is defined.
The GS1 standard was applied in this implementation. Applying the GS1 standard significantly reduced the time required for moving finished products to the warehouse and, subsequently, to their final storage locations. At all times during the logistics unit’s lifecycle, users receive full information about the unit by scanning the SSCC number recorded in accordance with GS1 standards.
Since Ziaja operates in the pharmaceutical industry, the WMS system had to undergo GMP validation. It had to be proven that the system works as intended and that its operation is repeatable over time. As part of the validation, the impact of process requirements on compliance with legal requirements for computerized systems, and their effect on the quality and safety of medicinal products, was verified. The impact on achieving business goals was also assessed. Examples include acceleration of order processing, cost reduction, reduction of complaints, and batch tracking. Each requirement was evaluated in terms of compliance with GMP legal requirements and Ziaja Sp. z o.o.’s business goals.
The WMS system enabled electronic registration of final product batches released as well as printing batch information on WZ (goods issue) documents. The WMS communicates via appropriate interfaces with existing systems at Ziaja such as ZERP and GM.
For the purpose of storage and sale of pharmaceutical products, the WMS system can properly manage product locks, allowing release to customers exclusively of products for which no locks are set.
For the implementation, the warehouse was labeled with location labels including barcodes. Pallets with finished products were labeled with logistic labels according to GS1 standards.
A significant benefit of implementing the WMS system is the fast and efficient inventory process. OPTIpromag allows physical inventory of stocked goods to be performed. The inventory is carried out using multiple terminals, significantly reducing the time needed to complete the process. The result is a document including physical inventory counts, surpluses, and shortages. Inventory is conducted in order mode, meaning that for each order, a range of indices and locations to be inventoried is defined.
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